Aurora Area Interfaith Food Pany is looking for a part-time Office Manager.

The Office Manager will oversee the day-to-day administrative tasks of the pantry and handle financial functions, include accounts payable and receivable. This position plays a key role in supporting the leadership team, maintaining accurate financial records, and ensuring that the pantry operates in compliance with internal policies and grant requirements.

Key Responsibilities

• Office Administration
  • Manage general office operations and maintain organized filing systems.
  • Answer phones, respond to emails, and assist with donor and volunteer inquiries.
  • Order office and pantry supplies as needed.
  • Assist with scheduling meetings, preparing agendas, and taking minutes.
  • Maintain staff and volunteer records.
  • Schedule food donation pick-ups, food recovery pick-ups, etc.
• Financial & Accounting Support
  • Process accounts payable (e.g., vendor invoices, utility bills).
  • Track and enter accounts receivable (e.g., grants, donations, reimbursements).
  • Assist in monthly bank reconciliations and financial reporting.
  • Coordinate with external accountant/bookkeeper as needed.
  • Support annual audit and grant reporting processes.
• Recordkeeping & Compliance
  • Maintain donor and financial databases (e.g., QuickBooks, Excel, CRM).
  • Ensure that financial files and documents are securely stored and audit ready.
  • Assist in preparing financial summaries for board meetings.

• High school diploma or equivalent
• 2+ years of experience in office management or administrative support
• Basic knowledge of accounts payable and receivable processs
• Proficiency in QuickBooks, Microsoft Office (especially Excel)
• Excellent attention to detail, organizational, and time-management skills
• Ability to work independently with minimal supervision
• Commitment to the mission of hunger relief and community service
• Bilingual (Spanish/English) a plus

• Schedule: 20 hours/week, flexible within Monday-Friday, 8 a.m.-3 p.m.
• Hourly Pay: $20/hour or negotiable commensurate with experience.